This article will show you how to manage your product inventory, monitor its condition, and set alert to remind you to update your product's stock.

Benefits of Inventory Management

Stock Dashboard

To access the dashboard, navigate to Products > Manage Stock.

1. Breakdown of Products Stock Status

The Stock Dashboard allows Sellers to view live inventory levels for their products at SKU level. Click on it to see the specific products. To support you in managing your product inventory levels, they are segmented as follows:

• Normal
• Low Stock (defined as having ≤ stock alert value)
• Out of Stock (defined as having 0 units)

The bottom half of the page is your product list with filters including product name, ID, SKU, stock status, Category, quantity and warehouse as well. You can also find the product stock distribution for each channel here.
On the Manage Stock page, you can also see stock by SKU with historical sales in the last 7/14/21/30 days interval.
Filter: There is a filter 'Sales time intervals' to search SKUs by different time intervals

2. Stock Edit Capability

Edit your inventory directly under on hand quantity by SKU, usually for quick stocks top up for your products.
Stock statuses:

• On hand: All stock that is physically available in warehouse
• Available: All stock that is not reserved for order, campaign, or creator
• Locked for Campaign: The quantity reserved for a specific campaign
• Locked for Committed: Ordered by customers but hasn't left the warehouse yet

3. Stock History

If you click on "History" on the far right column, it will show your products’ stock quantity changing history with exact time and channel in the past 30 days; as well as your Edit Record and buyers’ Purchase Record with order ID. Please Note:

• Each SKU's stock quantity changing history will always be traced in the past 30 days.
• All the stock changing history will be displayed at the SKU level.
• If the SKU's stock quantity has been modified to "0", it will still be listed on this page and the history will show the channel and decreased quantity number as "-1". But if the SKU has been deleted, it will no longer appear on this page.

4. Sales-Related Function

• Sales (last 30 days): Stock units sold in the past 30 days are shown as default. You can use the filter to view sales at other time intervals - 7, 14, 21, 45 and 60 days.
• Sales forecast (30 days): Estimated forecast calculated based on sales activity seen in various sales channels - Shoptab, LIVE, video, etc. Please use this as a reference when planning your inventory. You can also use the filter to view forecasts at other time intervals - 7, 14, 21, 45 and 60 days.
• Suggested restock qty (next 30d): This is our recommended re-stock quantity to ensure you do not run into out-of-stock scenarios and lose sales in the future. It is calculated as [(Sales forecast volume x time interval) - Current available stock quantity]. You can also use the filter to view restock qty at other time intervals - 7, 14, 21, 45 and 60 days.
• Days of supply: This is the number of days your current available stock ("Available" column) can meet order volume based on current sales activity.
• Action: Track history of stock changes & purchase records with the exact time for each SKU. If a SKU is deleted, it will not appear on this page.

Stock Alert

Click on the Stock Alert toggle to receive notification about your stock update. You can choose to receive notification once your stock quantity reaches a certain amount or based on days of supply that you set.
When the remaining stock amount falls below this value, the system will send a stock alert notification to the seller via the following two portals.

1. Homepage > Tasks

There will be a "Low Stock" action card on the top of the Seller Center homepage if any product is nearly out of stock.

2. Message Center > Shops> Shop Updates

Inbox message to remind you to replenish stocks

3. App Push Notification

Seller Center App mobile push notification:

4. Email

Notification sent to your email.

• Total multi-warehouse stock values can be configured by the seller if their products are deployed across multiple warehouses. However, alerts for warehouse dimensions are not supported at this time.

How to Generate a Stock Replenishment List

Click Export Restock List to generate a list of products that need to be replenished, including those that are Out of Stock, Low Stock or have Reached Stock Alert Value. This list is generated based on the stock alert.

Stock Details in Manage Product Page

• Available: All stock that is physically available for sale, and is not reserved for creator, campaign, or orders.
• Locked: Stock reserved for select reasons.
  • Campaign: Stock reserved for campaigns.
  • Creator: Stock reserved for creators.
  • Committed: Stock ordered by customers but hasn't left the warehouse yet.

FAQ

1. Is there any easier way to know which SKU stock should be updated?

You can use filter function and choose by the SKU status, available quantity, sales time interval, and category.

2. Can I set stock alert in bulk?

Yes, in some certain conditions.
Upon clicking the Alert button, a popup window will appear with the following options:

• All SKUs: This option will be displayed unless a shop has more than (1000) SKUs, in which case it will be hidden. If displayed, you can set an alert value that will apply to all SKUs within this shop.
• SKUs with No Alert Set: This option will be hidden if a shop has more than 1000 SKUs; otherwise, it will be shown. You can input an alert value, and it will be effective for all SKUs within the shop that have not had an alert set before.
• Currently Selected SKUs (xx): For SKUs that you've previously selected by ticking them, this option will be available. You can input an alert value, and it will be effective for all of the currently selected SKUs.